What is the process for applicant consent and the use of disclosure forms in background checks?
When conducting background checks, obtaining applicant consent and handling disclosure forms are critical steps of the process. BackgroundChecks.com ensures compliance and streamlines these steps with an electronic disclosure system, which incorporates the following requirements:
Applicant Consent Process
Direct Applicant Communication: The process requires direct interaction with the applicant. You will need to share the applicant's email address to initiate the process. Once submitted, the applicant will be contacted directly through the BackgroundChecks.com system to complete their part of the process, including signing the required disclosures electronically.
Mandatory Electronic Disclosures: Applicants are required to digitally sign electronic disclosures provided by the BackgroundChecks.com platform. This step cannot be bypassed or replaced with any external forms.
Compliance with System Procedures: The BackgroundChecks.com system does not support the uploading or substitution of custom disclosure forms. Using the platform’s built-in digital disclosure process ensures that every background check adheres to legal compliance requirements.
Why Are External Disclosure Forms Not Accepted?
Using external, customer-provided disclosure forms is not permitted within the BackgroundChecks.com system. This policy ensures:
Uniform Compliance: All disclosures comply uniformly with regulatory requirements.
Streamlined Processes: It avoids complications or delays that might arise from processing non-standard forms.
Accurate Record Keeping: Copies of the signed electronic disclosures are included in the background check reporting system for reference, eliminating the need for uploading external forms.
Up-to-date Forms: We ensure all forms required under local, state and federal law are the most current, reducing compliance risk for you HR team!
Steps to Ensure Proper Disclosure Submission
Provide the applicant’s email address when initiating the background check request.
Instruct the applicant to complete and sign the required electronic disclosures through the email link sent by BackgroundChecks.com.
Monitor for the completion of the disclosures in the system to ensure no delays in processing the background check.
By following these steps and adhering to the platform's guidelines, you can complete background checks efficiently while ensuring compliance with all disclosure requirements.
Related Topics
Managing Background Check Timelines
Applicant Notification Best Practices During Background Checks
Ensuring Legal Compliance in Background Screening